The Purchase Orders module in Seller Assistant is a centralized workspace that lets you create, track, and manage all procurement in one place whether starting from scratch, or from a Price List Analyzer, and from Product Database. It consolidates supplier, warehouse, and product data, reduces repetitive entry, and keeps order history structured and accessible for the whole team. You can find the Purchase Orders in your personal Seller Assistant cabinet under the "Inventory" section.
What is Purchase Orders?
Centralized Purchase Orders management – Create, edit, duplicate, or delete Purchase Orders. Purchase Orders are shared across the Team.
Flexible Purchase Orders creation:
From Price List Analyzer or Product Database – you can select the necessary products and immediately create a Purchase Order.
Auto-generates PO number (PO-YYYY-MM-DD-XX), editable if needed.
Smart item adding – search for products by ASIN, UPC/EAN, title, or brand. You can add them from:
Supplier's saved price lists
Your internal product database
Keepa API
Manual entry
If an item is already in the PO, the system will simply update it instead of adding a duplicate.
Cost & quantity management – the system automatically calculates unit costs, totals, taxes, and shipping. It uses the package quantity by default (or 1 if not provided), and updates all totals instantly when you make changes.
Integrated Supplier & Warehouse data – your default or primary warehouse address fills in automatically, and products link to suppliers without extra steps.
Statuses and Actions
There are four Purchase Order statuses:
Draft – assigned automatically to a new Purchase Order
Note
If you have changed the Purchase Orders status from Draft to Sent or Completed status, you cannot change it back
Sent
Completed
Canceled
With the mini dashboard, you can see general information about your Purchase Orders for the last 7, 30, 90 days, 12 months, or for all time, such as:
Total Investment
Total Units
Estimate Profit
ROI
Also you can Export Purchase Order to PDF, or Excel formats, duplicate and delete it.
Each Purchase Order has a Notes section where team members can leave comments, track updates, and view the full note history. Hovering the note icon shows the latest note; clicking opens the full history with edit and delete options.
Once you're close to using up your plan's purchase orders for the period (about 80%), a note appears next to the Help button at the top of the page showing how many more you can create. Once they're all used, the note says so. You will also see a "Get more" button there that takes you to upgrading your plan.
How to create a new Purchase Order, add items to it, and manage information you can read in the article Purchase Orders Preview Screen in Personal Account.