Create and Open the Purchase Order
Go to your Seller Assistant personal account and open Purchase orders from the sidebar menu.
Click "Create order" button. In the window that appears, select a Supplier or create a new one and confirm the creation of the Purchase order by clicking the "Confirm" button.
The Purchase order will open in the preview screen. You can also open an existing Purchase order in the preview screen by clicking on the Purchase order name.
Manage the Purchase order
Here's what you'll see and can do on the PO preview page
Purchase order information section includes:
PO number
PO status – you can manage statuses here:
Draft – if you have changed the status from Draft to any other status, you cannot change it back
Sent – you can edit anytime
Completed – locked from edits
Canceled – locked from edits
Notes
Supplier – there is a link to Supplier profile when you can configure it
Warehouse
Owner
Created date
You can change this information by clicking on the edit icon in the action menu.
Progress indicator – Minimum Order Value and Free Shipping thresholds are reflected visually. The indicator changes color as thresholds are reached: red - orange - green.
Mini dashboard – you can see general information about your Purchase Order, such as:
Total Investment
Estimate Profit
ROI
Profit/Unit
Products table – lists all products in the PO with next columns:
Product
Notes
Linked SKU – link a PO item to an existing Amazon SKU
Supplier SKU – auto-filled if mapped in a price list, you can enter manually
Unit Cost – fetched from the price list; If added from other sources, this is set to 0
Quantity – entered after the item is added to the PO
Total Cost
Estimate profit – is calculated based on the Cost settings in Price List Analyzer. Click the calculator icon to view the calculations.
Actions – list product on Amazon or delete product
Add products to the Purchase order
Click "Add product" to bring new items into your order:
Browse supplier products from all uploaded price lists – the system deduplicates and shows the latest cost of goods (COG)
If no price lists are linked, you'll see products from your team's analyzed data in the extension
Use the search bar (ASIN/UPC/EAN/Brand), which pulls from Keepa instantly
You can edit the Quantity and COG for each product at this stage
If not found, select "Manual entry" to add product details (title, identifiers, optional SKU/COG) as a supplier product
You can add products directly from your Product Database or price list in the Price List Analyzer tool:
Select products and click "Add to PO" button
If your price list is not linked with a supplier, first click the "Create PO" button and select a supplier
In the opened window, check the selected products and adjust their quantity and COG if needed. Now you can add them and go to the purchase order or add them and stay on the price list page by clicking the necessary button.
In the Cost summary panel you will see:
Subtotal – sum of all product COGs in the order
Tax – input the total tax you'll pay for this order
Ship Costs – input the delivery cost for this order if it is not free
Misc expenses – input the additional expenses
Total Cost – auto-calculated as Subtotal + Tax + Shipping Costs + Misc expenses
The Notes section shows the most recent note with the author's name and date, and can be edited or added to directly from this view. Click "View All" to open the full note history where team members can create, edit, and delete notes.
Documents in the Purchase order
The Documents tab stores invoices, packing slips, supplier correspondence, and other files associated with the PO. Click "Add document" to upload a file. Uploaded documents are automatically classified and can be previewed, downloaded, or recategorized from the document menu.
Invoices go through an import review before being applied to the PO. The review screen compares invoice data with the existing PO and groups updates into categories:
New items
Changed items (old vs. new values),
Unchanged items
Items not found in the invoice
Items that need review.
PO costs – shipping, tax, miscellaneous are shown separately and can be reviewed individually before import.
After review, the invoice is marked Applied or Dismissed.
You can change the status of a finished Purchase order, recalculate it, and export it in PDF or Excel.
As a final step, you can list all your products on Amazon directly from PO by clicking the "List on Amazon" button.
