Supplier Profiles provide a structured place to store and update all key information about each supplier. These settings are used throughout the entire workflow, from viewing supplier information to creating Purchase Orders. You can edit all data directly on the profile page.
Supplier Profile Sections
Account Settings
This section helps keep basic supplier management organized. Here you can set:
Status – make it easier to see the current stage of cooperation at a glance:
New
Contacted
No response
Negotiation
Approved
Active
On hold
Rejected
Responsible user – creator or other team member
Warehouse – select from the warehouses you have created
Contact Information
All main communication details are stored here:
Website
Address
Phone
Email
Contact name
Seller Assistant validates websites, ensuring the same link is not reused for different suppliers – this helps prevent duplicates and keeps your supplier database clean.
Business Information
This block describes how the supplier operates and what terms they support:
Type:
Distributor
Manufacturer
Brand
Wholesaler
Payment Method (multi-select):
Credit card
ACH (Automated Clearing House)
Wire transfer
Payment Terms:
Net 15
Net 30
Net 45
Net 60
COD (Cash on Delivery) – payment is made upon delivery
Prepaid – payment must be completed before the order is processed or shipped
Currency
These fields help ensure that purchase orders use the correct expectations for payments and currency calculations.
Note
A simple space for internal comments – helpful for storing additional supplier details, reminders, or agreements that don't belong in other fields.
Supply Terms
This section defines supplier-specific rules that directly affect Purchase Orders:
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Minimum Order Value (MOV) – the lowest total order amount required by the supplier to place an order
Free Shipping Order Value – the order subtotal required to qualify for free shipping from the supplier
Average Lead Time – number of days to prepare and ship an order
Integration with Purchase Orders
Supplier Profiles work directly inside Purchase Orders. You can create or open a PO from the profile, all supplier rules and settings are applied automatically. This keeps data consistent and removes the need for manual adjustments during ordering.
MOV and Free Shipping thresholds appear inside the PO with clear visual indicators. As you change quantities, the progress updates instantly, helping ensure the order meets supplier requirements before it's finalized.
